General Description and objectives of the position: T
he main objective of the Events Manager is to contribute to the successful implementation of the activities, ensuring the best logistical conditions.
He/she will work under the direct supervision of the Chief Financial Officer in close coordination.
-Ensure the best use of services and benefits linked to frequent traveler cards of both the traveler and the WLA-Club de Madrid.
-Identify the most convenient accommodation, taking into account quality, price, location... Inform travelers about the accommodation alternatives & then reserve the preferred option.Events Management:-Negotiate and manage the contracting of the services needed for events. Supervise and coordinate the activity of the service providers.-Find best venues for events. Arrange meeting rooms according to the needs of each event. -Manage the protocol, set up, and audiovisual needs of the event and each meeting room. -Coordinate the security of the event, in coordination with the relevant authorities. -Organize the accreditation and access procedures.-In coordination with the Communications Department, ensure the visibility of the WLA-Club the Madrid and relevant donors and partners during the event. Budget Management-Support the preparation of the budgets of projects and funding proposals, making sure that all the logistical resources needed for the different activities are identified and priced. -Prepare the authorizations of expenditure for the services he/she is managing, and obtain the necessary signatures before completing the purchase.-Make sure that the contracting of services complies with the rules determined by the donors, and that all expenses are backed with the relevant documents required by donors and internal procedures (quotations, invoices, boarding passes...)Duration: 6-7 months, covering the maternity leave of the Events ManagerRemuneration: Gross annual salary: 29,400€Please attach the cover letterRequirements:-University Degree-At least 7 years of profesional experience of which at least 5 years of continued professional experience in related fields of work -Native in English or Spanish, and good level in the other language. -Knowledge of other languages is an additional consideration. -Excellent team working skills-Capacity to work autonomously and under the pressure of tight deadlines, undertaking several tasks at the same time, reaching targets within the required deadlines. -Availability to travel-Inmediate availability