About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A historic landmark with modern energy. History comes to life with modern energy at Four Seasons Hotel Madrid. In the very heart of the capital – within walking distance of all the key attractions – seven historic buildings have been transformed into one dynamic destination. With rooftop dining by Spanish celebrity chef Dani García, Asian-Mediterranean cuisine at our award-winning modern cocktail bar and restaurant Isa, and a four-level Wellness Centre with a sun-splashed pool terrace, Four Seasons is bringing a new level of luxury and service to locals and guests alike.
About the role:
We currently have an opportunity for a talented Purchasing Coordinator to join our team! Responsible for coordinate the overall operations of the Purchasing, receiving and storeroom Department to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner. Maintain the highest level of integrity and transparency in dealing with business partners and ensure that business is awarded fairly.
What you will do:
- Coordinate daily operations of the Purchasing, Receiving, and Storeroom departments to support smooth hotel operations.
- Ensure compliance with all local and corporate policies, internal controls, procedures, and financial safeguards relevant to purchasing activities.
- Verify that all purchasing contracts specific to the hotel have proper authorization and documentation; conduct and manage competitive bidding processes as required, and ensure all bids are filed appropriately.
- Monitor and maintain appropriate par levels for all inventoried items, aiming to minimize inventory levels without compromising service or efficiency.
- Process timely replenishment of food, beverages, groceries, sundries, and non-food stock items; raise Purchase Orders for review and approval by the Director of Purchasing.
- Continuously research and source new products and suppliers to enhance quality, reduce costs, and support hotel sustainability or innovation goals.
- Regularly review and update pricing from suppliers to ensure competitiveness and accuracy in the purchasing system.
- Conduct periodic quality checks on delivered goods, ensuring compliance with hotel standards and addressing any inconsistencies or defects.
- Collaborate with the Accounts Payable team to research and resolve any discrepancies in pricing, quantities, or invoicing.
- Maintain strong vendor relationships while ensuring fairness and ethical conduct in all procurement processes.
- Support cost-control initiatives by identifying and recommending process improvements and cost-saving opportunities.
- Assist in the development and maintenance of product catalogs and approved supplier lists.
- Maintain accurate and up-to-date documentation for all procurement activities, including contracts, approvals, and delivery records.
- Perform any additional tasks as assigned by the Director of Finance, Assistant Director of Finance, or Director of Purchasing.
What you bring:
- Dynamic person
- Minimum one-year experience in related position
- Strong interpersonal and relationship-building skils to work with cross-functional teams and vendors
- Reasonable problem-solving, decision-making and conflict resolution skills
- Working technical knowledge as it relates to Purchasing, Store and Receiving, including Purchase Orders and Inventory procedures.
- Excellent computer skills: Office package, Birchstreet
- Ability to read, write and speak English
Must have the legal right to work in Spain and have fluency in English and Spanish.
What we offer:
- Competitive Salary, wages, and a comprehensive benefits package
- Excellent Training and Development opportunities
- Complimentary Accommodation at other Four Seasons Hotels and Resort
- Complimentary Dry Cleaning for Employee Uniforms
- Complimentary Employee Meals
- 22 business days of vacation per year
- Day of the birthday free
- Private medical insurance
