Groups Sales Coordinator / Kimpton Vividora Barcelona
JORNADA: Por definir
SALARIO: A convenir
What's the job? As Groups Coordinator you will coordinate the reservations, room blocks and contracts for large groups. You'll report to the Assistant Commercial Director & Commercial Director. Your day-to-day * Manage and coordinate all group requests (corporate, incentives, conferences, weddings, and social events). * Prepare and send quotations, contracts, and personalized proposals in accordance with hotel standards. * Coordinate with internal departments (banquets, F&B, rooms, housekeeping, front office, revenue management) to ensure flawless execution of events. * Accurately produce and revise all sales contracts, rate agreements, and banquet / catering event orders. * Follow up on group payments, deposits, and invoicing in line with hotel policies. * Monitor compliance with contractual deadlines and cancellation policies. * Update the hotel management system (PMS/CRM) with reservations, changes, and group logistics details. * Conduct site inspections with prospective clients and attend planning meetings. * Maintain the highest service and hospitality standards in line with a five-star property. * Achieve personal and team goals as assigned. * Maintain group blocks, rooming lists, and reservations in the system. * Work closely with other hotel departments to facilitate services agreed upon by the sales office and clients. * Negotiate guest room rates, meeting room rentals, function space, and/or hotel services within approved booking guidelines. * Follow up with clients regularly before, during and after departure to ensure satisfaction and secure future bookings. * Prepare for each group's arrival, prepare group history, billing information, deposits, filing, VIP information, correspondence, etc.; interact with booking contacts as needed. Correctly record group rooms and revenue in the property management system. * Support the Director of Sales in commercial strategies and group acquisition campaigns. Qualifications & Skills * Bachelor's degree in hospitality or related field. * Previous +2 years' experience in group sales, event coordination, or hospitality sales, ideally within a luxury hotel environment. * Must be fluent in local language and English, additional languages will be highly valuable. * Experience with entertainment groups will be highly valuable. * Strong communication and negotiation skills. * Excellent organizational skills and attention to detail. * Proactive, positive, energetic, dynamic, emphatic, team-worker and with passion for service. * Ability to work and manage multiple projects simultaneously. * Knowledge of hotel management systems (PMS/CRM, Opera, Delphi, or similar). What to expect from us * Discounted international room rates. * Meals whilst on duty. * Private health insurance discount. * Kimpton Benefits: our platform with exclusive discounts for employees. * Cool work environment and lots of fun! ?? * Room for professional growth in one of the largest hospitality companies. * Training programmes and access to IHG's training tool
